How to bid a medical office cleaning job
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Medical offices pay more than plain offices for a reason: exam rooms, restrooms and waiting areas take longer, need hospital-grade disinfectant, and the client cares about consistency more than price. Here is how to cost one, with a worked example.
What changes versus a regular office
Your production rate drops. A plain carpeted office might clean at 3,000-4,000 sq ft an hour; a clinic with exam rooms, sinks and high-touch surfaces is often closer to 2,000-2,500. Supplies cost more (EPA-registered disinfectants, more liners, more paper). Walk every room on the site visit and ask about sharps, biohazard and lab areas: those are usually handled by a licensed medical waste service, not your crew, so write that exclusion into the proposal.
The worked example
A 4,000 sq ft medical office cleaned 5 nights a week. Assumptions (yours will differ): production rate 2,200 sq ft/hr, loaded wage $20.40/hr ($17 base plus 20% burden), supplies $65/month, overhead 10% of labour, 25% margin.
Hours per visit: 4,000 / 2,200 = 1.82. Visits per month: 5 x 52 / 12 = 21.67. Labour hours per month: 1.82 x 21.67 = 39.4.
Labour: 39.4 x $20.40 = $804. Supplies: $65. Overhead: $80. Total cost: $949 a month.
Price on a 25% margin: $949 / 0.75 = $1,265 a month, about $0.32 per sq ft per month, or $32 per labour hour billed.
What goes in the proposal
List the scope room by room (exam rooms, waiting area, restrooms, staff areas), the disinfection standard you follow, what you exclude (medical waste, sharps), the visit schedule, and the monthly price. Clinics compare proposals on reliability, so name who supervises and how missed items get fixed.
Run it for your building
Put your own square footage, visits and wage into the free bid calculator and lower the production rate for clinical rooms, or follow the step-by-step bidding guide.
This is a worked example with default assumptions, not a market rate. Your wage, burden, production rates and margin decide your real price.
The Bid Kit costs a site room by room, with different rates per area: costing spreadsheet, 30-question site-walk checklist and 3 proposal templates.
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Rough monthly price for routine office cleaning. Every rate is an editable assumption, not a market quote. Your crew's timed speed beats any default.
Monthly price: -
Labour hours / month: - · Price per visit: - · Cost / month: -
Assumes 4 minutes per restroom fixture and 52/12 = 4.33 weeks per month. Excludes travel time, consumables, periodic work.
- Room-by-room costing spreadsheet (up to 15 areas, each at its own rate, plus travel, consumables and a minimum-rate check)
- 3 editable proposal templates: put your logo on them, paste in the price and export to PDF
- 30-question site-walk checklist so the numbers match the building
Secure Stripe checkout. The payment page says Hundred Haat: that is our payment processor, the seller is MopMath. Instant download right after paying. Not useful? Full refund within 14 days, no questions. See a finished sample bid first (free).
